Run the job next to the deal it came from.

Keep the work where the deal is.

Turn an agreed job into organised work. Create boards, stages, tasks and subtasks. Bring your team in. Keep conversations and files with the work. Track the time you spend. Then connect what was actually delivered back to the deal it came from.

The idea

The deal happens somewhere.

• The brief lives somewhere else.
• The work gets tracked somewhere else.
• The conversation happens in Slack or WhatsApp.
• The files are in Drive.
• The hours are reconstructed on invoice day.

And somehow, at the end, everyone is expected to remember what was actually agreed and what actually happened.

• That is where things get lost.
• A deliverable gets forgotten.
• A revision isn't accounted for.
• A task falls through.
• An hour of work never makes it onto the invoice.
• Workdeck puts the work back beside the deal.
• The brief defines it.
• The agreement formalises it.
• Workdeck organises and tracks it.
• The invoice bills it.
• The Wallet receives the money.

The work doesn't have to disappear between the moment it is agreed and the moment it is paid for.

From deal to delivery

A client doesn't hire you because you are good at making task lists.

• They hire you to get something done.
• So your project system should start with what was actually agreed.
• If the brief says:
• 3 Instagram Reels
• 2 TikTok videos
• 1 photoshoot
• 10 product images
• The Workdeck should reflect that.
• Break those deliverables into the actual work required.
• Assign people.
• Set deadlines.
• Track progress.
• Record time.
• Keep the files and discussion attached to the relevant work.
• When the job is finished, you have a record of what happened.

Boards that match how you actually work

• Not every project moves through:
• To Do.
• Doing.
• Done.
• A campaign might move through:
• Briefed.
• Concept.
• Shooting.
• Editing.
• Client Review.
• Approved.
• Scheduled.
• Delivered.
• An agency might use:
• Strategy.
• Production.
• Internal Review.
• Client Review.
• Revisions.
• Final.
• A creator might need:
• Idea.
• Draft.
• Recording.
• Edit.
• Feedback.
• Published.
• You name the stages.

The board follows your process rather than forcing your process into someone else's template.

Tasks and subtasks

A deliverable is rarely one task.

• "Create campaign video" might actually mean:
• Write concept.
• Write script.
• Approve script.
• Source props.
• Shoot footage.
• Edit first cut.
• Send for review.
• Make revisions.
• Export.
• Deliver.
• Break the work down.
• Assign the individual pieces.
• Set deadlines.
• Add the relevant files and conversation.
• Now everyone can see what "done" actually requires.

Labels and custom fields

Different work needs different information.

• Track:
• Client.
• Platform.
• Deliverable type.
• Campaign.
• Shoot date.
• Priority.

Or whatever information matters to your workflow. Custom fields let the board understand your work instead of forcing your work to fit a generic task system. Labels make it easier to organise, filter and find what matters.

Comments and attachments

The conversation about a task belongs with the task.

• Not buried in a WhatsApp group.
• Not somewhere in Slack.
• Not in an email thread from three weeks ago.
• Someone asks for a change.
• Someone attaches the reference.
• Someone explains what needs fixing.
• Someone confirms that it is approved.
• Keep that context with the work it relates to.
• When you return to the task later, the history is still there.

Watchers

Not everyone needs to do the task.

• Some people just need to know what happens.
• A client may want to know when something moves.
• A creative director may need visibility without owning the deliverable.
• A project manager may need to watch several tasks.
• Add watchers.

They stay informed without being made responsible for work they aren't actually doing.

Recurring tasks

Some work happens again and again.

• Weekly reports.
• Monthly content.
• Recurring client deliverables.
• Regular reviews.
• Administrative work.
• Create the task once.
• Make it recurring.

Stop relying on memory to recreate the same checklist every week or month.

Folders for the work you run

One board is fine.

• Five boards are manageable.
• Twenty boards need structure.
• Group boards into folders by:
• Client.
• Brand.
• Campaign.
• Department.
• Project type.

Whatever makes sense for your business. Your work stays organised as the amount of work grows.

Bring the people in

Work rarely happens alone.

• Add the people who need to participate.
• Assign tasks to the people responsible for them.
• Add watchers who need visibility.
• Bring the other side of the deal onto the board when it helps.

Everyone can work from the same record instead of maintaining separate versions of what is happening.

Import what you already have

You don't need to abandon everything you've already tracked.

Bring existing work into Workdeck through import.

Move the work over. Keep going. The goal is to organise your work, not create another migration project just to get started.

Time tracking

Time disappears very easily.

• An hour here.
• Forty minutes there.
• Three rounds of revisions.
• A full shoot day.

• Then the invoice arrives and you try to remember how long everything took.
• Workdeck lets you track time against the task while you are doing the work.
• Start the timer.
• Work.
• Stop it.
• The time is attached to the task.
• Now you know where the hours went.

Time is more than an Invoice number

Time tracking isn't only useful when you bill by the hour.

• It tells you whether the work is commercially healthy.
• Imagine a monthly retainer worth ₦500,000.
• It sounds reasonable.
• Then you discover that the account consistently takes 70 hours a month.
• The problem isn't how the work feels.
• The problem is visible in the numbers.
• You can see which clients consume the most time.
• Which deliverables take longer than expected.
• Which projects are profitable.
• Which retainers need to be renegotiated.
• And which work you should probably stop selling at its current price.

Invoice from what actually happened

The work is finished.

• You know what was delivered.
• You know what was worked on.
• You know the time that was logged.
• That record can feed into the commercial side of the job.

Instead of creating an invoice based on memory, you have the work itself as evidence.

• What was agreed.
• What was done.
• What was delivered.
• What should be billed.

The distance between doing the work and getting paid for it gets shorter.

How it works

From a signed deal to delivered work.

1. Start with the deal

   Create the work from the project, brief or engagement that was agreed.

2. Create the board

   Create a board for the campaign, client job or project. If you have multiple boards, organise them into folders.

3. Define your stages

   Name the stages according to how that type of work actually moves.

4. Break the work into tasks

   Turn the agreed deliverables into tasks. Break larger tasks into subtasks where necessary.

5. Assign the work

   Bring in the people responsible. Add watchers for people who need visibility.

6. Work from the board
   • Move tasks through the stages.
   • Add comments.
   • Attach files.
   • Track changes.

   Keep the relevant conversation with the relevant task.

7. Track your time

   Log time as the work happens. Don't wait until invoice day.

8. Deliver

   Move completed work through the final stage. Now the board shows what actually happened.

9. Bill

   Use the completed work and recorded information when it is time to invoice.

Three ways to use Workdeck

Run multiple client jobs without losing one

• A creator is managing five clients.
• Each client has a separate board.
• Each board has its own stages and deliverables.
• Tasks are assigned.
• Deadlines are visible.
• Files and comments stay with the relevant work.

The creator can see what is happening across all five jobs without keeping five separate mental checklists.

Manage a campaign with a Team

A brand is running a campaign involving several creators and internal team members. Each deliverable has its own task. The brand can see what has been delivered. The team can see what is outstanding. People responsible for specific tasks know what they own. People who only need visibility can watch.

The campaign moves from concept to delivery without everyone maintaining a separate spreadsheet.

Discover that a retainer isn't as profitable as it looks

A creator has a ₦750,000 monthly retainer. It feels like a good client. But after consistently tracking time against the work, the creator discovers the account takes 90 hours every month. Now there is a real basis for a decision.

• Increase the price.
• Reduce the scope.
• Change the process.
• Or walk away.

Without the time data, it is just a feeling.

Workdeck + Brief

The Brief says what the client actually asked for.

• Workdeck turns that into work.
• The brief might say:
• 4 videos.
• 2 carousels.
• 1 photoshoot.

Workdeck turns those deliverables into stages, tasks and subtasks. The work should come from what was agreed. Not from someone's memory of the conversation.

Workdeck + Agreement

The Agreement formalises the commercial relationship.

• Workdeck handles the execution.
• The Agreement says what both sides agreed to.
• Workdeck shows what is being done.
• That distinction matters.
• A contract isn't a project board.
• A project board isn't a contract.
• But they should be connected.

Workdeck + Invoice

The work gets done.

• The invoice gets created.
• Time and delivery information are already recorded.
• For hourly work, you can use the logged time.
• For fixed-price work, the board provides the record of what was delivered.
• The invoice doesn't have to begin with:
• "What did we actually do again?"

Workdeck + Wallet

The work gets delivered.

The invoice gets paid. The money lands in your Klairova Wallet. The commercial journey is connected:

Deal

↓

Brief

↓

Work

↓

Invoice

↓

Payment

Workdeck + Workspaces

One creator can manage their own client work.

• An agency may need much more.
• Multiple clients.
• Multiple teams.
• Multiple projects.

Workspaces help organise the wider working environment around that work.

Workdeck handles the projects and tasks inside it.

Workdeck vs a general project management tool

The difference isn't that Workdeck invented tasks.

It's where the tasks live. The work is connected to the commercial relationship that created it.

Workdeck vs spreadsheets

A spreadsheet can list tasks.

Workdeck is built to run the work.

Workdeck vs chat-based project management

Messages are good for talking.

Workdeck is for getting the work done.

Before you set one up

A few things to know.

• ONE BOARD PER JOB.
• Don't put five unrelated clients into one giant board.
• Create the board around the actual project or engagement.
• USE THE BRIEF AS THE SOURCE.

If the client agreed to four deliverables, the board should reflect four deliverables. Don't accidentally turn "a quick revision" into six weeks of unpriced work. TRACK TIME WHILE YOU WORK. If you wait until Friday to remember your hours, you will forget some of them. If time matters commercially, track it when it happens.

USE STAGES THAT REFLECT YOUR PROCESS. "To Do / Doing / Done" is fine if that is genuinely how your work moves. If your work has approvals, production, revisions and delivery, create stages for those. CUSTOM FIELDS ARE FOR INFORMATION YOU ACTUALLY NEED. Don't create twenty fields because you can. Track information that helps you organise, filter or understand the work.

• KEEP THE CONVERSATION WITH THE TASK.
• If a client says "change the headline" on WhatsApp, someone can miss it.
• Put the instruction where the work lives.
• WORKDECK IS NOT AN APPROVAL CHAIN.

If finished work needs several people to approve it in a defined order, use Approval Chain for that process. Workdeck manages the work. Approval Chain manages sequential approval.

Why Klairova

The creator economy has a commercial problem that goes beyond finding clients.

• Once the deal is signed, someone still has to do the work.
• And that work is usually where the infrastructure falls apart.
• The brief is somewhere.
• The agreement is somewhere.
• The tasks are somewhere else.
• The files are in another place.
• The hours live in someone's head.
• Then the invoice arrives.

Workdeck brings the execution layer into the same system as the commercial relationship. The brief tells you what was requested. The agreement tells you what was agreed. Workdeck tells you what is being done. Time tracking tells you what it took. The invoice asks for the money. The Wallet receives it.

That's not just project management. It's the operating layer between winning the work and getting paid for it.

Related features

• Brief: Define exactly what work the client wants.
• Agreement: Formalise the terms of the engagement.
• Invoice: Bill for the work that was agreed and delivered.
• Wallet: Receive the money when the work gets paid.
• Workspaces: Organise work across teams, clients and projects.
• Approval Chain: Manage work that needs multiple approvals in a defined sequence.

FAQ

What is Workdeck?

Workdeck is Klairova's project and task management system for running the work behind the deals you make. It includes boards, stages, tasks, subtasks, labels, custom fields, comments, attachments, watchers, recurring tasks, folders, board members, import and time tracking.

Who is Workdeck for?

Both creators and brands can use Workdeck. Creators can use it to manage client projects and multiple jobs. Brands can use it to manage campaigns and work involving internal teams, creators and other partners.

Can I create different stages?

Yes. You name the stages according to how your work actually moves.

Can I create subtasks?

Yes. Break larger deliverables into the individual pieces required to complete them.

Can I assign tasks?

Yes. Bring board members in and assign work to the people responsible.

Can someone watch a task without being responsible for it?

Yes. Watchers can stay informed about work without being assigned responsibility for completing it.

Can I add comments and files to tasks?

Yes. Keep discussion and attachments with the task they relate to.

Can tasks repeat?

Yes. Recurring tasks handle work that needs to happen repeatedly.

Can I organise multiple boards?

Yes. Use folders to group boards by client, project, campaign or another structure that makes sense for your business.

Can I import existing work?

Yes. Workdeck supports importing existing work rather than requiring you to recreate everything manually.

Can I track time?

Yes. Track time against tasks and see where the hours went.

Do I have to track time if I bill a fixed price?

No. But it can still be useful because it tells you whether the fixed price is commercially sensible.

Can I use Workdeck for client work?

Yes. It is designed for both sides of commercial work: creators doing the work and brands managing it.

Can I add a client to a board?

Yes. Board members can include the other side of the deal where giving them visibility into the work makes sense.

Is Workdeck connected to Brief?

Yes. The Brief defines the work, and Workdeck can turn those agreed deliverables into the work that needs to happen.

Is Workdeck connected to Agreement?

Yes. The Agreement formalises the deal while Workdeck manages execution.

Is Workdeck connected to Invoice?

Yes. Workdeck keeps the record of the work that can support the billing process.

Is Workdeck connected to Wallet?

Yes. The wider Klairova workflow connects the work and invoicing side to payment through Wallet.

Is Workdeck an approval tool?

Not primarily. Workdeck manages projects and tasks. If a piece of work needs several people to approve it sequentially, Approval Chain is the relevant feature.

Is Workdeck just another task manager?

No. Boards and tasks are core to it, but its distinction is that the work sits inside the same commercial system as the brief, agreement and invoice that created it.

Can I use Workdeck without a Brief?

Yes. You can use Workdeck for projects and work that don't originate from a Klairova Brief. But when the work does come from a Brief, keeping the two connected gives you a clearer record of what was actually agreed.